Managing prompts

This guide outlines the lifecycle of prompts in the Enterprise Asset Library: creating them, reviewing them, updating them and using them in Generative AI workflows.

Creating a prompt

To create a prompt, you must have Contributor rights on the specific collection where you wish to add the asset.

Open the Enterprise Asset Library. Click into the target Collection. There are two ways to start creating a prompt:

  • Standard Method: Click “New Asset” in the top right corner and select “Create prompt” from the dropdown menu.

  • Empty State Method: If the collection does not contain any prompts yet, navigate to the Prompts tab (top left of the collection view). A “New prompt” button will be available in the center of the screen.

The creation dialog includes the following fields:

  • Name: The display name for the prompt.

  • Description: A brief summary of the prompt’s purpose.

  • Tags: Organize your prompt using keywords. You may create new tags or select existing tags previously used on other prompts.

  • Content: The prompt text or system instructions.

  • Inputs: Optionally define input variables.

  • Examples: Optionally provide sample inputs and their corresponding output to guide the model.

Examples require at least one input.

Click “Create” to save the new asset. It will immediately appear inside the Prompts tab.

Viewing and editing prompts

Prompts are managed directly within the Prompts tab of a Collection. The actions available to you depend on your permission level for that specific collection. Users with Reader rights can browse the Prompts tab and click on any prompt to view its full details. Users with Contributor rights can edit existing prompts. Click on the prompt in the list to open the details modal. Modify the fields directly within the modal. Click “Update” to save your changes.

Using prompts

You can use prompts stored in collections where you hold at least Reader rights.

Prompts are available for use inside the Prompt Library. The Prompt Library can be found in multiple places inside the AI Features tab, including the Prompt Studios, Agent Tools and others.

Prompts with inputs are available when adding a managed prompt in Prompt Studio. You can then deploy that prompt as a Prompt recipe.