Permissions and Dataset Visibility

A member of a Data Collection may not be authorized to see every dataset published to the Data Collection. The level of authorization granted and the visibility of datasets depends on the authorization mode applied on the object (see Authorized objects).

  • If the user already has read access to the dataset through another method (read access on the project, on a workspace on which the dataset has been published…), they will be able to see the dataset and all of its details in the Data Collection. Data Collection membership does not grant any additional permission.

  • If the user does not already have read access to the dataset but it is an authorized object, the user will also be able to see the dataset in the Data Collection and will be granted some authorization through it.

    • If the dataset has the READ authorization mode, the user is granted access to the dataset in the same way as a workspace or a dashboard-only user (see Authorized objects). In the Data Collection, they will see the dataset and all details.

    • If the dataset only has the DISCOVER authorization mode, the user will be only granted access to a limited amount of metadata. In the Data Collection, the dataset will appear in the list, but some details will not be shown. Notably, the preview (as well as any access to the dataset content) will be disabled.

  • If the user has no other access and the dataset is not an authorized object, they will not be able to see the dataset in the Data Collection. No authorization is granted to the user through the Data Collection.

This table summarizes the details & functionality available for different authorization levels.

Info / action

Readable dataset

Discoverable dataset

Project name

Yes

Yes

Dataset name

Yes

Yes

Dataset description

Yes

Yes

Dataset tags

Yes

Yes

Data Steward

Yes

Yes

Dataset status

Yes

No

Dataset schema

Yes

No

Usage in other projects

Yes

No

Quick share

If allowed on the dataset

No

Request share

If allowed on the project

If allowed on the project

Export

If allowed on the source project

No

Preview

Yes

No

Watch & Star

Yes

No